I need some suggestions, I am nearing one gigabyte in Outlook and have well over 25,000 emails. Deleting is not an option, I clean out every 3-6 months, and export a lot to a file outside Outlook. I recently deleted over 5000 emails. I am going crazy, I have many email accounts using Outlook, shaving this number is also not possible as I have email addresses for business and personal and other things, but need many boxes for each of those, owning several domain names contributes to this.
My main problem is organization, it’s to the point now where not all my folders even fit on the same screen as I’ve broken everything apart to try to organize the mail better, but now I have too many folders and subfolders and have the same problem as I can’t find what I need. It’s just getting crazy! I have rules set to deliever mail to here or there to help separate things but sometimes it doesn’t work as you can only make rules just so far before you end up getting two of each mail!
Again deleting is not an option, even if I did delete I still have a folder and subfolder problem.
Outlook seems to be sending multiple copies to people I write to, often times they get 5-10 copies of the same email even though Outlook only sends it one time, at least as far as I know. Anyone else experiencing the same problem.
Is some (or most) of your mail SPAM like mine? I think that posting my email address so freely all over the net in addition to having multiple websites is the reason I select all message on a page, then deselect the few that are messages that need my attention.
Click here for some javascript that you can use on your webpages to hide your email address from the spambots spiders.
Wish I could help with actually organizing the mail but I’ve just about given up.
Question: what do you mean you still have a folder and subfolder problem even if you delete messages? What can’t you just delete the folders you don’t need?
I do keep a lot of stuff, but the messages I keep aren’t spam, though recently 80% of the mail I get is spam or viruses! I will take a look at the java stuff, thanks! It should help!
About the folders and subfolders - I’ve deleted quite a few, but see there are still messages in those that I want to keep separate from the rest of the mail, so I still need them.
Anyway, thanks for the java website, it should help.
I am not sure if i get your problem right. Is outlook working to slow, because of you huge amount of messages or do you feel disorganized because of all your messages.
If you use a imap mailserver you can configure outlook that is just syncronizes the headlines and the sender for every message, you can organize folders on your server and set rules for the folders.
Of course that can only help you with future email, not the ones you do already have, and running a imap server usually is more expensive than a pop3 server.
More likely they have their e-mail program set to leave the message on their server, so they keep downloading the same message again and again. Advise them to use their internet service provider’s webmail service, e.g. webmailnew.hinet.net to clean spam/virus crud off the server before they open their e-mail program.
Imap is nice, but if you delete something it disappears in both places, I prefer pop3 and choose when and if I want to delete mails off the server, this is not the problem at all however.
My outlook is indeed very slow because of the amount of messages I have and yes I feel disorganized because of the amount of crap I have in Outlook and that crap isn’t organized very well.
I have no idea how to use mysql, but I may look into figuring it out if it is really easy to find mails.
Not sure if this is a solution, but have you looked into forwarding the different domains to the same account and having different roles?
I have email address on a handful of domains but basically all of them forward to one account with lots of filters. Of course, I used to use Eudora and now use Mozilla Thunderbird.
IMAP works really well if you need access to your mailboxl in multiple places and have enough space on your mail server. I’ve been using it exclusively for the past 4 years.
The mySQL thing might be a little over the top because it involves you running a mySQL server and looking at your mail in a completely different way.